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Customer Operation Specialist

21/07/20 16:32
Cyberjaya, Selangor
Job Type:
Full Time
Opportunity Type:

Permanent AND/OR Contract


Order Management:

  • Place and amend orders, liaising with other supply chain & credit service partners as required.
  • Manage delivery of orders – take ownership of delivery status enquiries and trouble-shooting; proactively track and update Business Partners as required
  • Handle and resolve all queries from Customers
  • Schedule standard and non-standard orders
  • Process Returned Product

Credit Management:

  • Block Order Management – Monitor open orders, review order status and action blocked orders
  • Handle basic Customer credit enquiries on cash allocation and debt collection, including direct debit rejections, allocations, refund/write-off/write on management, Cash and non-cash security handling

General Inquiries:

  • Handle New Business - Receive request for information or quotation from potential new Customers and connect them to the appropriate contact within Shell

Dispute Management:

  • Own the end to end Disputes process, which includes logging of dispute, undertaking initial investigation and root cause analysis, liaising with key interfaces to resolve disputes. Close the loop with Customer on case outcome and confirm closure of case

Feedback and Issues:

  • Manage Customer complaints, feedback and compliments. Liaise with resolution owners, and other Service Partners as required. Close the loop with customers.
  • Manage and monitor Customer & Distributor complaints mailbox through to resolution.
  • Ensure ordering issues are visible and managed in accordance to service level agreement

Online Services Support and Setup: Support and proactively encourage uptake and utilisation of online services

  • Act as first level support for system interface errors
  • Assist in online services setup for system-to-system setup with existing Customers.
  • Work with Customer IT teams to resolve issues and manage internal processes
  • Bachelor’s Degree in any disciplines with CGPA 3.0 and above

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